1.

Member Information

ALLSA shall ensure that:

1.1

member information shall be obtained only for the

purpose of delivering and improving the Services and

will not be processed in any manner incompatible with

this purpose;

1.2

member information shall be adequate, relevant and not

excessive in relation to the abovementioned purpose for

which it is collated and/or processed;

1.3

member information shall be accurate, and where

necessary, kept up to date and reasonable steps shall be

taken to ensure that information which is inaccurate

and/or incomplete, having regard to the purpose for

which it was collected, is erased or rectified;

1.4

member information shall be kept in a format which

permits identification for no longer than is necessary

for the purpose for which the information was collected

or processed.

 

2

Member Consent

Member information may only be processed if:

2.1

the member has unambiguously given his consent; or

2.2

processing is necessary for:

2.2.1

the performance of a contract to which the member is a

party; or

2.2.2

in order to take steps at the request of the member

prior to entering into a contract; or

2.2.3

for compliance with a legal obligation to which ALLSA is

subject; or

2.2.4

the performance of a task carried out in the public

interest or in the exercise of official authority vested

in the recipient; or

2.2.5

for purposes of the legitimate interest pursued by

ALLSA, except where such interest is overridden by the

interest for fundamental rights as reflected in the

constitution.

 

3.

Access to Member Information

ALLSA shall ensure that:

3.1

access to, or disclosure of member information will not

be authorized without the documented commitment of the

intended recipient so as to maintain confidentiality and

the rightful use of such information;

3.2

access to member information by ALLSA personnel,

contract workers, consultants, service providers or

suppliers will be restricted to the level of access

needed to effectively perform delegated or contracted

duties and/or the level of service needed to render a

reliable and effective service to ALLSA members.

 

4.

Preventative Measures

ALLSA shall ensure that appropriate technical and

organizational measures shall be taken against the

unauthorized access, processing or disclosure of member

information